Pages

Friday, September 3, 2010

How to convert any document to PDF? (Without using Adobe Acrobat)

HowTos
See video of this tutorial here.
For this tutorial, you will need to download a software called Primo PDF. This software is available at following website:
  1. Install Primo PDF to your computer as usual. To verify the installation, go to Start>Control Panel>Printers. If Primo PDF is installed correctly, you should see it as a printer.
    image
  2. Open the document that you want to convert to PDF. Your document can be any file that can be printed. You can also convert an image/presentation/database to PDF format because it can be printed. In this tutorial, I am going to use a text file called Events.txt as a sample to show you how its done. Follow similar steps for other documents to convert them to PDF.
    image
  3. Since this file has been opened in notepad, go to File>Print. If you are using any other document editor other than notepad, then some how bring the print screen. Print option is usually available in the File menu. In case of Microsoft Office products, click on the Office button to see the print option.
    image
  4. Select PrimoPDF as printer. For that just click on PrimoPDF, which is listed among other available printers.
    image
  5. Select range of pages which you want to convert. If you want to convert entire document, just select all.
  6. Now that you have selected the pages that you want to convert, click Print to convert the document.
  7. If your document is large, then have patience, another window will pop up in a moment. After a while, you will see following window that will help you to customize your upcoming PDF document.
    image
  8. There are four tabs available, each helping you to determine the quality of upcoming PDF.
    1. Screen: Compresses all files so that the PDF becomes suitable for on screen viewing. So, if you are going to view the upcoming PDF only on screen, then select this option.
    2. Print: If you are going to print the upcoming PDF, then select this option because this retains the images present in your PDF so that in print, they seem beautiful. However, file size increases.
    3. eBook: Compresses images so that the file size does not increase, retaining the quality. This option is for those who want to use their PDF as eBook for distribution.
    4. Prepress: Nothing in PDF is compressed and thus retaining quality of all the images. However, this makes your PDF large in size. Hence you get high quality PDF suitable for press printing.
    5. Custom: This allows you to fine tune settings for compression, resolution etc. of your PDF.
      image
  9. You can also change the document properties by clicking on Change option. This allows you to give title, subject and keywords to your PDF document.
    image
  10. You can also set security for your PDF document by clicking on Change button beside it. This allows you to set a password which PDF reader asks before opening the document.
    image
  11. Set the Save as path to location where you want your PDF to be stored. You can also set Post process which happens after the PDF has been created.
  12. At last click ‘Create PDF’ to create your PDF.
In this way, you can convert any document from any document editor to PDF. In this post, I have mentioned steps for a text file. If you have any other file, then only step 3 changes because in other application, print option may not be available in file menu. However, all other steps remain same.
If you have any problem, then post a comment without hesitation.

Ads

Look into BLOG ARCHIVE for more posts.